AOCE E-Board Meeting Minutes for December 14, 2010Present: M. Van Patten, M. Buchholz, T. VanMetre, C. Ralls, R. Amburgey, J. McDougall, A. Rice, D. Larson, C. Kyle, N. Koval, C. Smith, D. Russ, S. Story, K. Franke, C. Miller
Excused: D. Weber, M. Wilson Guest: R. Myer, A. Quick, S. Caputo, J. Linn, & Becky Gallagher (Attorney) The meeting was called to order. Treasurer's Report: The Treasurer's report was given my M. Van Patten. The motion was made by N. Koval. The motion was seconded by D. Larson. November’s E-Board Minutes November's E-Board meeting minutes were reviewed. The motion was made by M. VanPatten to accept the meeting minutes. The motion was seconded by S. Story. Vote: Unanimous. Motion passed.Institution's Holiday Fund M. Van Patten made a motion to provide $350 for their holiday celebration at each institution. C. Smith seconded the motion. The checks will be made out as follows: OSCI – John Nelson, SFFC – Rick Myers, OSP – Ken Stepp (which $150 w/go for a holiday dinner for staff that has to work on Christmas day, this dinner is provided by CO Debbie Schlueter, MCCF- Sandy Speer, OCE – Tom VanMetre (which will spilt half with Megan Wilson) Donation Request Donation request by C. Fogoros – He requested a donation for the ABC House (non-profit) this house provides a safe, respectful and healing environment for children who are victims of abuse. Chuck is a member of Correction Officer’s Law Enforcement Motorcycle Club to learn more about this club go to www.hardchargersmotorcycleclub.com. This money will go towards a benefit dinner that the children will get recognized; they will also receive a t-shirt that this evening will be all about them. This money will come out of the promotional fund. Contract Negotiations Surveys are going to be counted on Monday or Tuesday next week. The first meeting will be held at the Union Office on December 15, 2010 at 9:15, future bargaining session dates will also be determined. ACO (American Correctional Officer) M. VanPatten sent out an email to staff from ACO which highlights health. This last edition was giving members the opportunity for a free confidential risk assessment survey for susceptibility to type 2 Diabetes. The results are confidential and will be mailed to your home. Training Dr. Caterina Tudor from Desert Water Correctional Outreach, will be doing training at OSP and OSCI. Essentially if it’s a regular work day, during the employees shift, and management authorizes staff to attend the training they can do so on-duty, with pay. However, if it’s your day off or if the training is outside of your scheduled shift, it would be on your own time. So no overtime. Discussion: It was said that January is the one month out of the year that most staff don’t bid for vacation. The training will be on a Tuesday at OSCI (shut down day for visiting) and Wednesday at OSP in the Activities area. M. Van Patten is still working on the details.
CUSA AOCE is still showing up on their web-site. They informed us that they are updating their web-site. A certified letter that they had to sign for was sent to them and the letter was signed for, Becky will be following up in 10 days. Honor Guard The bag that we purchased for them is done and it looks very nice. Now a couple of the Honor Guard members will be purchasing the items to go in the bag. Online Voting Marshall Buchholz, AOCE’s web-master was unable to attend the meeting. He printed out handouts and had C. Smith present them to the E-Board that gives a summary of how it will work etc. This will also be discussed at January’s E-Board meeting, he also said if anyone has any questions to please send him an email. Retirement Medical Trust Election RMT Election will be this Friday December 17, 2010, at OSP, OSCI, and MCCF from 6:00 a.m. – 6:00 p.m. ballots will be counted at the office afterwards. Vacant E-Board Positions OCE Board Member West Side and Non Custody Board Member for Non-Custody. Another notice will be sent out to OCE staff to fill that position. Two interested parties for the Non Custody Board Member were present and told the E-Board why they were interested in the position, they were Steve Caputo from MCCF and Jeanne Linn from OSP. Grievance Arthur Bristow presented his case and asked for the E-Board to move forward to arbitration. C. Miller will contact Bristow to see if he wants to present this to the General Membership in January, if so this will be added to the agenda.Motion was made and seconded to adjourn meeting. AOCE E-Board Meeting Minutes for November 9, 2010Present: M. VanPatten, N. Koval, C. Kyle, J. McDougall, A. Rice, D. Larson, C. Miller, C.Smith, D. Weber, M. Buchholz, S. Story, C. Ralls, D. Russ, M. Wilson (video), K. Franke The meeting was called to order. Donation requests: Office James Pate’s son Connor asked for a donation. He’s on the Mid Valley Pop Warner Pee Wee Bengals Football team. This money will go towards the 2010 NW Regional’s in Santa Clara California. Homes For The Troops Mark Buchholz and Dave Ramseyer presented AOCE with a frame that held all 50 DOC state badges. This was a thank you for the support that AOCE has given to the Homes for Our Troops organization. Wellness Committee OSP Wellness Committee asked for a donation for their OSP Soup Cook Off which is being held November 19, 2010. One half of the proceeds will go to Larry Dodge's family following his tragic death.Attorney’s Report:
Web-Site Forum: Marshall Buchholz is working on this and will give an update at the General Membership meeting on November 18, 2010.
OCE Sign: M. Wilson reported that the sign is having issues. It is not drying completely and is bowing in the middle.
DAS: CBA for 2011 – 2013 will start next month for contract negotiations. The team will consist of M. Van Patten, D. Russ and N. Koval and the Vice Presidents from each institution. The contract states that the team will consist of five members. We need to solicit staff input on bargaining ideas. We will be setting up another survey/poll like what was used last time and have it posted on the web-site. Becky will be working on a list of the ideas for upcoming negotiations that she received from staff. C. Kyle, K. Franke, C. Smith, D. Russ will be working on this.
Staff Issues M. Van Patten brought raised issues going on with staff, suicides, financial issues etc., that it’s very stressful on staff and family members. The agency, Desert Water Correctional Outreach Training, has offered to come up and put on 3 – 4 hour block of training. The cost would be $1,500 plus expenses. D. Weber shared that Marion County is also having some of the same issues that we’re having that he would contact them to see if they would be interested in getting involved with the seminar. K. Franke made a motion that we refer to the General Membership that AOCE bring in a Desert Water to conduct a training seminar that addresses suicides and mental health issues, that we also present it to the membership that we consider coordinating with other law enforcement agencies in regards to the proposed training seminar. The motion was seconded.
Shop With A Cop D. Weber: Donation request from the Youth Law Enforcement for Shop with a Cop. Last year AOCE donated $500. Each child receives $25 and they shop for a gift for themselves along with a Law Enforcement person. Last year there were approximately eight Correctional Officers in uniform and this was broadcast on the news. Discussion was to wait and bring this forward to the General Membership. K. Franke made the motion that we refer the Shop with a Cop program to the members for a vote. The motion was seconded by S. Story.
Corrections U.S.A. AOCE is still showing on the CUSA web-site. We will be sending a certified letter requesting the removal of our name.
Elections Voting will be November 17th at each institution. Volunteers are needed to man the ballot boxes.
Costco Muffin & Coffee Day K. Franke reported that the Costco Muffin and Coffee day was held today, and it was a huge success. The meeting was adjourned AOCE E-Board Meeting Minutes October 12, 2010 Present: M. VanPatten, M. Buchholz, D. Weber, S. Story, C. Miller, K. Franke, N. Koval, D. Russ, C. Smith, C. Kyle, T. VanMetre, A. Rice, J. Amburgey, C. Ralls, D. Larson (video) Absent: J. McDougall (excused) Meeting was called to order by M. Buchholz Treasurer Report – S. Story made the motion to accept October’s Treasurer’s report. The motion was seconded by C. Kyle. Vote: 15/In Favor, 0/Abstentions, 0/Opposed. Motion passed. September E-Board meeting minutes were reviewed. D. Weber made the motion to accept the minutes as read. The motion was seconded by K. Franke. Vote: 15/In Favor, 0/Abstentions, 0/Opposed. Motion passed. Donations – Samantha Pries (daughter of Steven Pries) from N. Salem J.R.O.T.C. asking for a donation to help cover the cost up coming events. This group promotes young people to become better citizens. S. Story made the motion to donate $500. The motion was seconded by K. Franke. This will come out of the Public Awareness Fund. Vote: Unanimous. Motion passed. Kayla Working (daughter of Micha Working) asked for a donation to go towards the application fee for being a Foreign Exchange student. C. Miller made the motion to donate $350. The motion was seconded by S. Story. Vote: Unanimous. Motion passed. Christmas for the Troops 2010 – M Buchholz asked for a donation so that packages can be sent to the Troops again this year. C. Hinzman has already donated $500 for postage. The money that is made from the sale of the coins will also go towards this cause. M. VanPatten sent out an email to ACO and in return then sent out to 50 other organizations, emails were also sent out to other counties and the response has been overwhelming. November 1, 2010, there will also be a silent auction at OSP. The AOCE office will be used again to have a packing party. M. Van Patten made the motion to donate $750 towards this cause. C. Miller seconded the motion. Vote: Unanimous. Motion passed. Old Business – Settlement Agreement – OSCI transports an inmate who is on the sensitive list, OSCI will follow Post Order 5. Should there be any updates to Post Order 5 the agency will ensure that AOCE is consulted on those changes. M. VanPatten made the motion to accept this agreement. The motion was seconded by D. Russ. Vote: Unanimous. Motion passed. Update on the duffel bags for the Honor Guard was given by Megan Wilson – OCE is making the bags and then applying an AOCE emblem on one side that will say Donated by AOCE, and then the DOC emblem will be on the other side. Megan needs the measurements for the bags etc. The $500 donation that was approved to sponsor the BBQ for Chiem Yang’s family was the most successful one that OSP has ever done. The donations went well over the goal that was set. Staff from OSCI, the Dome Bldg came over, some donations were requested to be anonymous, and others just dropped off money and didn’t eat. Get the word out Marshall Buchholz is working on the web-site so that members can have a password entrance so that we can do on-line voting for the elections or anything else that might require a vote from the membership. With Brian DeLashmitt’s recommendation we donated money to several lobbyists instead of sponsoring just one like we have in the past. The ones that we donated money to are 100% behind Law Enforcement. Eight & 10 hour shifts – S. Story reported that DSU and SMH are again going to be separate entities. DSU board will be maintained by the GP OIC as it previously was. SMU/MHI is being converted to Alpha-3, Alpha inmates in what I call the penthouse, maximum 99 inmates with some single cells, this will be a 1 staff 3-8 hr. shift staffing. Eight hr. & 12 hr. changes: • 1st DSU is going back to the eight hr. shift as it was prior to Kelly merging the building, 2006 bid sheets. • 2nd SMH goes back to 2003 bid sheet, which we won the arbitration on and has been reinforced numerous times. • 3rd Created a Sgt. on 3rd shift in SMH 4th added and officer to 3rd shift DSU so there will be four staff instead of only three on shift • 5th Created a housing unit support for 3rd shift, 11- eight hours Over all we lost eight positions to OSCI, two Sgts, two Cpls, and four Officers. On 12 hours shifts we lost a total of nine, eight being Cpls., due to DR, DSU and loosing two Cpls. To offset the negative loss as many weekend off positions as possible were made. As always these are just proposals until management approves them, if they don’t approve then we will have “discussions.” Election – Update was given by D. Weber. Only three days left for nominations not many have been received. C. Smith will send out a notice to members of the deadline, self nominations will also be accepted. Meeting was adjourned.
AOCE E-Board Meeting Minutes for September 14, 2010Present: D. Russ, C. Miller, C. Story, R. Amburgery, J. McDougall, C. Kyle, D. Weber, K. Franke, C. Ralls, M. Buchholz (late). Absent: M.VanPatten; C. Smith. Treasurer's Report Treasurer's report was presented by D. Weber. Motion was made and seconded to accept the Treasurer's report. Vote: Unanimous to accept. August E-Board Minutes: Minutes from August E-Board meeting were not available due to C. Smith not attending the meeting. C. Smith will email out copies of the minutes to the E-Board members so they can electronically vote on approving them. Vacancies On the E-Board: Andy Rice presented to the E-Board why he wants to be MCCF's Vice President for Security. The other interested party was D. Melcher, but he withdrew his interest. Motion was made by S. Story to go into Executive Session. D. Weber seconded the motion. Motion was made by D. Russ to appoint Andy Rice as MCCF Vice President for Security. K. Franke seconded the motion. Vote: Unanimous. Items Discussed:
AOCE E-Board Meeting Minutes for August 10, 2010 Present: M. VanPatten, S. Story, C. Smith, T. VanMetre, C. Walters, C. Kyle, N. Koval, D. Weber, C. Ralls, J. McDougall, M. Wilson (by phone), C. Miller, K. Franke, R. Amburgey.Absent: D. Russ, M. Buchholz, D. Larson, D. O’Hearn (excused).The meeting was called to order by M. VanPatten. Treasurer’s Report: Treasurer’s Report was given by D. Weber. July E-Board Minutes: July E-Board Meeting minutes were reviewed. DOC Honor Guard: Mary Laker (Correctional Officer from OSP) presented her request for two Maintenance Bags for DOC Honor Guard and money to purchase some of the items to go into these bags. Some of the items that would be placed in these bags would be sewing kits, lemon pledge, buttons, gloves etc. This way they would have these items available during their travels to the different ceremonies. D. Weber made the motion to go into Executive session so that the E-Board could discuss her request. The motion was seconded by S. Story. Discussion - We would contact OCE (Megan Wilson) with the measurements of the bags so that OCE can make them. On one side Honor Guard would be embroidered, the other side it would have AOCE. AOCE Tax Exempt Status Request: D. Weber reported that our request for AOCE to become tax exempt was denied. We do not qualify because of charity not being our main role. This is according to OAR150-307-(A) (3). OCPA Election:
D. Weber went over the ballot naming who was running for their Executive Board. The E-Board needs to vote on this election. Leave of Absence - Requirements for Return To Work: K. Franke brought up that a staff member who is on Leave of Absence was told that before returning to work, he or she must be 100%. I.e., the person must be able to perform duties at 100% capacity per AOCE’s contract. The staff member must also have a note from a Doctor filled out and given to Human Resources before being allowed to return to work. It is also up to the Superintendent to approve an extension of the employee’s Leave of Absence. DPSST Certification: DPSST Certification was pulled on a staff member from OSCI. The incident happened over 10 years ago. DOC didn’t do anything about it, but DPSST pulled his certification. DOC/DAS on MHI Staff: DOC/DAS w/be filing a UC position w/the ERB asking them to decide if the MHI staff that are transferred should be AOCE or AFSCME. E-Board Vacancies: Vacancies on the E-Board – C. Walters is retiring so his position of OCE’s Vice President will be vacant. The posting for that position will be sent out and the emails that we receive from interested parties will be discussed at Septembers E-Board meeting. AOCE Sign: C. Kyle – Is still getting a quote for the glass AOCE sign that will be hung in the front lobby to separate the lobby and the Executive meeting room. The one quote that was received was in the amount of $325. She will be contacting Wayne Coffman from OCE about the cost of the metal portion that would outline the sign. This will be brought back up at September’s meeting. OCE Contract Update: C. Walters gave an update on the OCE contract. He is very pleased with it; OCE now can have the sale back of vacation days, no furlough days etc. AOCE Office: The camera system has been installed in the office. Meeting was adjourned.
AOCE E-Board Meeting Minutes for July 13, 2010Present: M. VanPatten, D. Russ, K. Franke, J. McDougall, C. Kyle, T. VanMetre, R. Amburgey, C. Smith, D. Weber, C. Ralls, D. O’Hearn, C. Miller, S. Story, D. Larson (video) Absent: N. Koval, M. Buchholz, C. Walters, M. Wilson (excused) Meeting was called to order by Dan Russ Activity Fund Donation: Bob Walch from SCI that use to work at OSP has been having activity fund donations taken out of his paycheck since 2003. Payroll stopped the donations at one time; then they started up again. M. VanPatten made a motion to reimburse Walch in the amount of $475; this money will come out of the Activities Fund Account. S. Story seconded the motion. Nurses at OSP LOA Updated.: M. VanPatten made a motion to approve the update. C. Kyle seconded the motion. June E-Board Minutes: Minutes from June E-Board meeting were reviewed. M. VanPatten made a motion to accept the E-Board meeting minutes. C. Miller seconded the motion. Treasurer's Report: Treasurer’s report was given by D. Weber. S. Story made a motion to accept the Treasurer’s report. D. Russ seconded the motion. OCPA Positions: OCPA – Sent out a letter requesting any members that might be interested in running for a position on the board to please send interest letters to M. VanPatten, they need to be to Mike by August 1, 2010. ACOIN Medal of Honor Awards Conference: American Correction Officers National Medal of Honor Awards Conference – D. Weber made a motion to donate $500 (Associated Sponsor), this money will go towards their events being held during the conference. This years conference is being held in Minnesota. C. Kyle seconded the motion. AOCE Office Cleaning Service: AAA Cleaning Service – This is the cleaning company that we had before at the old office. Their estimate is $270 monthly; this would include them cleaning the office twice a week, they will provide their own cleaning supplies, this is a one year contract. If either party wants to cancel the contract, a 30 day written notice is required. They will not clean the three main offices which would include VP’s office, Treasurer/Secretary Office and OCPA’s office on the other side. M. VanPatten made a motion to go with AAA Cleaning Service. T. VanMetre seconded the motion. Fallen Public Safety Office License Plate: AOCE was sent a letter thanking us for the donation. Dan Weber Appointment: Gov Ted Kulongoski appointed D. Weber to be on the Governors Medal of Honor commission. West Side Honor Guard Donation: A donation request was read by M. VanPatten that was given to him by M. Buchholz – This donation was for the West Side Honor Guard for $300 to purchase bags that they could hold some accessories during their travels, etc. Discussion – AOCE has already given them a donation not too long ago for the purchase of new flags. Motion was not seconded.
Retirement Medical Trust Update: RMT – The election/vote will be on July 30, 2010 at OSP, MCCF, and OSCI. Mail out ballots will be sent to SFFC and OCE staff. The times will be from 6:00 a.m. – 6:00 p.m. There only needs to be one person at each box, the votes will be counted at the office after 6:00 p.m. on the 30th. So, volunteers need to contact S. Story Elections Committee Chairperson.
July 22, 2010 – RMT since the state has approved this there are some final questions they needed answered so the RMT people in California are going to WebEx with AOCE so that all answers can be answered and Becky (AOCE’s Attorney) will be present for this. AOCE Office Entry: All E-Board members have access to the front door. Staff not coming to work under unapproved LWOP: Members who fail to pay their regular monthly dues with the a certain time period shall be notified by the Secretary or Treasurer of the delinquency status. That member will be automatically suspended and lose their good standing status if payment is not made within 60 days following the notice. BHS/IMU Post Orders: BHS/IMU Post orders are being worked on. We (AOCE) have a Demand-to-Bargain and are working through these issues with Management. Meeting adjourned. AOCE E-Board Meeting Minutes for June 8, 2010Present: M. VanPatten, D. Weber, C. Smith, D. Russ, N. Koval, K. Franke, C. Kyle, J. McDougall, R. Amburgery, S. Story, C. Miller. By video: C. Walters, M. Wilson Absent: C. Ralls, D. O’hearn, D. Larson, T. VanMetre Meeting was called to order by Mark Buchholz Treasurer’s Report: The Treasurer's Report was given by D. Weber. Motion was made by S. Story to accept the Treasurer’s Report. Motion was seconded by M. VanPatten. Vote: 14 Unanimous. Motion passed. May E-board meeting minutes: M. Van Patten made a motion to accept the meeting minutes. N. Koval seconded the motion. Vote: 14 Unanimous. Motion passed. Donations:
Ordering new pens was discussed: D. Weber said that they cannot be ordered since the cost would be over $750 and that would need to go to the General Membership for approval. Discussion: The money will come out of the promotional fund in the budget which was approved by the General Membership. Retirement Medical Trust update: The state needs another week to look things over. The draft has been sent to the AG’s office. S. Story and S. Caputo came back from the seminar with information which will be given to the Membership about going with straight units to get the trust account set up. By going with the units this will reduce the cost of over head. Remove the disability language. If the Membership approve going with the straight unit instead of the 1% it will be a ballot vote, which the voting will be on-site. S. Story will prepare an informational document along with S. Caputo’s input. This document will be sent to Becky for her review. Once it’s been review it will be sent to C. Smith so that it can be posted. The notice needs to be posted for the Membership 30 days in advance. Web-site: Marshall Buchholz attended the meeting with his new proposal for the upcoming year. The total cost is $1,700 which includes Domain renewal, time and labor and upgrading some of the pages. M. Van Patten made a motion to pay this amount. S. Story seconded the motion. Vote: 13 In Favor (Unanimous) Motion passed. Pending issues: BCC FTO Policy, OSCI Grievance at Step 4, BHI/MSH move, ACH policy, armed escorts in the community ULP and FMS position descriptions. Meeting was adjourned. AOCE E-board Meeting Minutes for May 18, 2010Present: M. Van Patten, N. Koval, D. Weber, T. VanMetre, K. Franke, M. Buchholz, C. Ralls, R. Amburgey, D. Russ, D. O’Hearn, C. Smith, C. Walters and M. Wilson Absent: C. Miller, J. McDougal, C. Kyle and S. Story (excused) Meeting was called to order by Mark Buchholz. (The recorder was not turned on for 43 minutes into the meeting.) Treasurer Report: M. Van Patten made a motion to accept the treasurer’s report: N. Koval seconded the motion. Vote: Unanimous. Motion passed. April E-board meeting minutes: The April E-Board meeting minutes were reviewed. M. VanPatten made a motion to accept April meeting minutes. K. Franke seconded the motion. Vote: Unanimous. Motion passed. Donations:
New office: Move date will be June 1, 2010. C. Smith will make a flier and post it on outlook, the web-site and email it to other E-board members to post it at their institutions asking for volunteers. Everyone is to meet at the current office at 5:00 p.m. Dinner w/be provided and it was asked to have it be R.S.V.P. so that we have a count of how many volunteers we have so that we can order enough food. Automatic Deductions: OSCI Mgmt is calling staff into their office telling them that their automatic deductions will be stopped based on their LWOP (Leave Without Pay) and having those sign forms to stop their automatic deductions; this is taking away their contractual rights. Confidential Disciplinary: M. Van Patten reminded all E-board members that if they are working on any type of disciplinary it must be kept confidential; no emails should be written stating the name of the staff member you are representing. All E-board members are insured now each year to protect us if we should ever be taken to court and or sued. Pens: M. Van Patten made a motion to order $2,500.00 worth of AOCE pens. These are the style of pens that everyone likes plus these are handed out at the institutions. C. Smith seconded the motion. Vote: Unanimous. Meeting adjourned. AOCE E-Board Meeting Minutes for April 13 2010Present: M. VanPatten, N. Koval, D. Weber, D. O’hearn, R. Amburgey, K. Franke, J. McDougall, S. Story, T. VanMetre, C. Kyle, C. Smith, D. Russ, C. Ralls, C. Miller D. Larsen (by video) Meeting was called to order by Mark Buchholz. Treasurer's Report: The Treasurer's Report was given by D. Weber. C. Miller made a motion to accept the Treasurer’s report. Motion was seconded by S. Story. Vote: Unanimous. Motion passed. March E-board meeting minutes Minutes from the March E-Board meeting were reviewed by the Eboard. D. Weber made a motion to accept the minutes. M. VanPatten seconded the motion. Vote: Unanimous. Motion passed. New business: Marshall Buchholz came to the Eboard with a proposal of leasing an area for his Martial Arts school (NW Martial Arts of Salem). He was told that this would be discussed once we went into Executive session. S. Story made a motion to deny his request. C. Ralls seconded the motion. Vote: 15/In Favor, 1/Abstention (K. Franke) 0/Opposed. The reason for the denial is that our new lease states that we can sub-lease to “like business” and Martial Arts do not fall under that. Donations:
Old business:
Budget: Since we’re going into a new building postpone the budget because we don’t know the costs of everything right now. One suggestion was to raise the amounts by 20% on certain categories. The budget committee will look into this and they will bring it to the May Eboard meeting. The committee consists of: D. Weber, M. Van Patten, D. Hickey, D. Russ, C. Kyle and K. Franke. Contracts: Copies of the contracts will be available shortly and will be distributed to the intuitions. Facebook: It was suggested that we might want to set up an account for AOCE on facebook. No one volunteered to do this but it will be discussed at a later date. Meeting adjourned.
AOCE E-board meeting for March 9, 2010Present:M. Van Patten, D. Russ, D. Weber, M. Buchholz, C. Kyle, K. Franke, C. Miller, J. McDougall, C. Ralls, R. Amburgey, D. Larson, D. O’hearn, S. Story, N. Koval, T. VanMetre. By video: C. Walters and M. Wilson.Absent: C. Smith Meeting was called to order by Mark Buchholz Treasurer Report:M. Van Patten made a motion to accept the Treasurer’s report. K. Franke seconded the motion. (No vote was taken)February E-board Meeting Minutes: D. Weber made a motion to accept the meeting minutes. M. Buchholz seconded the motion. Vote: Unanimous. Motion passed.New Office: M. Van Patten, D. Russ, and N. Koval all met with the owner to go over the lease for the new office and there were more changes. The changes were given to Becky and her husband (both attorneys) to go over them also. The cost for all the changes would be approx $25,000.00 and owner would do most of the work. Some of the changes would include moving walls, installing new carpeting, remodeling one of the bathrooms, and the largest expense would be to raise the ceiling to 9 feet. This amount could be paid back over 5 years with 7% interest. D. Weber made a motion to take this forward to the General Membership meeting on March 25th so that the members can vote on moving forward with the new office along with the cost for the changes to the new office. K. Franke seconded the motion. Vote: Unanimous. Motion passed.Legislature: M. Van Patten met with Ms. King from DPSST. She’s on the BCC committee; she’s started on a couple of cases with the untruthfulness in interviews, arbitrations, etc. We need to be aware of this.Chairperson for PAC: No interest emails were received for this position. D. Weber spoke with R. Lawson and he’s not interested because he’s getting close to retirement. When PAC was set up it was suppose to be the Vice Presidents on this committee. D. Russ volunteered to be AOCE’S PAC Chairperson. M. Van Patten made a motion to select D. Russ for this position. D. Weber seconded the motion. Vote: Unanimous. Motion passed. (Side note: now D. Russ has to go out and purchase a suit and tie.)Retirement Medical Trust: Becky said that the Law Firm in California is starting to draft up the plan. Items would be eligibility, threshold, years of service, etc. These are not set in stone, but it’s something to start out with. Years of service would start out being five years. Other items of interest are:New Business: M. Van Patten – Demand to Bargain on OSCI and OSP MHI/DSU. An email was sent out today about not promoting Sgts and holding off on interviews at OSP. That Mgmt were moving the Sgt’s position to OSCI along with eight other positions. M. Van Patten wants this on record that he was informed that AOCE had been in negotiation with Mgmt to bring the wall down for OSP-M to move, holding off filling Corporal positions at OSCI because they may have to move staff from an AFSCME facility into our positions, which hurts our membership--this is not true.Budget Committee:
Meeting adjourned. AOCE E-Board meeting minutes for February 9, 2010Present:M. Van Patten, C. Smith, N. Koval, D. Weber, M. Buchholz, K. Franke, C. Kyle, D. Larson, C. Walters, D. Russ, S. Story, C. Ralls, R. Amburgey, J. McDougallAbsent: C. Miller, T. VanMetre, D. O’Hearn, M. WilsonMeeting was called to order by Mark Buchholz Tresurer's Report: Treasurer’s report was given. S. Story made a motion to accept the treasurer’s report. D. Larson seconded the motion. Vote: Unanimous. Motion passed.January E-Board Meeting Minutes: January Eboard meeting minutes were approved. D. Weber made a motion to accept January meeting minutes. Vote: Unanimous. Motion passed.New Business: D. Russ was sworn into office as the Executive Vice President for Custody. He was appointed to this position since M. Van Patten was elected as the AOCE President.Budget Committee: D. Weber said that time is running out that he needs people on the committee. This w/be posted and will be discussed at the next Eboard meeting on March 9, 2010.Shadow Boxes/Boards: C. Kyle brought forward the issue of AOCE shadow boxes. Discussion; suggestion that an email needs to be sent to Mr. Premo for his approval for adding one in the Physical Plant. The Association boards will have a new look with a blue background with white lettering. Staff (new and senior staff) have mentioned that they do not know where the Association boards are located.New computer: Discussion to purchase one new computer that would be located in the President's (M. Van Patten’s) office and that both Executive Vice Presidents for Custody and Non Custody would also have access to this computer. M. Van Patten made a motion to purchase a new computer that would not exceed $750. D. Larson seconded the motion. Vote: Unanimous. Motion passed.AOCE sending flowers: Discussion was that we would send the flowers to the immediate family members, and that would also include Father and Mother-in-Laws. It was also discussed that there would be discussions on sending flowers for Brother and Sister-In-Law’s; this would be based on individual basis.New office proposal: M. Van Patten has a temporary lease from the owner. Becky (AOCE’s attorney) reviewed the lease. Her suggestion was to seek an Insurance agent to obtain lease insurance for the new office. They could provide bond insurance and this would be so that we would only have one payment for the lease and the lease insurance. M. Van Patten is going to set up a meeting with Nate the owner of the building to go over what we like and dislike about the lease. OCPA will have to purchase their own lease insurance. Once the lease has been reviewed and approved then this will be brought to the General Membership. M. Van Patten asked what the E-board thought about OCPA sharing the new office with AOCE-–feedback was positive, that this was a good move; we would have more contact with police officers coming in and out, etc.Retirement Medical Trust Account: Nancy Brown is our arbitrator, no date has been set for this. Once a date is set then the negotiation team will be notified.OCE Contract Update: Negotiations start on February 23, 2010. Roundtable:
Meeting was adjourned. AOCE E-Board Meeting Minutes for January 12, 2010Present:D. Russ, D. Weber, C. Smith, M. Buchholz, C. Miller, S. Caputo, K. Franke, S. Story, D. Larson, R. Glaspy, R. Harrison, C. Ralls, J. McDougall, M. Van Patten, M. Wilson, T. Van Metre Absent; D. Phillips Guest: C. Kyle, N. Koval, D. O’hearn, (newly elected Eboard members) & B. Sickels Meeting was called to order by Mark Buchholz Treasurer report:S. Story made a motion to accept January’s report. D. Larson seconded the motion. Vote: 12/In Favor, 0/Opposed, O/Abstention. Motion passed.December E-Board meeting minutes: The December E-Board meeting minutes will be emailed out for approval. C. Smith AOCE Secretary has been out for medical reasons and a copy wasn’t emailed to the office.Donation request: Poncho Tauares Correctional Officer from OSP’s son came and asked for a donation for the Salem Pioneer Little League. Discussion the team will give a team picture so that it can be posted at the office. C. Miller made a motion to donate $300 to the Little League team. D. Larson seconded the motion. Vote: 15/In Favor, 0/Opposed, 0/Abstention. Motion passed.Grievance update: We have two that are at Step 3 and one of those three will go to a Step 4 very shortly.Institution Vice President Reports: D. Larson (SFFC) Staff are not getting their 24 hour notice; Dave is looking into this and will give us an update within a week. R. Glaspy (MFFC) Change in bidding, two RFM’s and there is a Labor and Mgmt Meeting on Thursday. |